Corporate Support Officer
Job No:
BYR1020
Location:
Mullumbimby, NSW
Byron Shire Council is focused on partnering with our community and offers pristine beaches, diverse lifestyles, a magnificent natural environment and a subtropical climate. Stay, live and work in our community. We have an opportunity available for a Governance Support Officer to join our team. This position is a permanent full-time (35 hours per week) position.
About the role
As part of the Corporate Services Team, the Corporate Support Officer plays a key role in providing efficient and effective administrative and project support to the Corporate Services team, including councillors and meetings of Council.
Key focus areas:
- Produce high quality documentation and correspondence, including effective records management.
- Provide high level administrative assistance in the production and collation of reports and documents relating to the corporate services function.
- Coordinate, compile, and distribute agendas and minutes for meetings of Council and relevant committees.
- Coordinate, attend, and provide support for meetings of Council, and relevant committees, including minute taking.
- Support staff across the organisation in the effective use of Council’s agenda, minutes and distribution software, and provide training to staff and councillors.
- Provide customer-focused service and support to councillors.
- Monitor the Office of Local Government circulars for changes in legislation, identify impacts on Council policy and operations and prepare recommendations as required.
- Coordinate advisory committee movements and reports to Council as required.
- Coordinate and develop the receipt of petitions in accordance with guidelines.
- Provide support and assistance for local government elections.
- Prepare status reports on Council resolutions.
- Assist in the coordination of civic events and functions including Citizenship Ceremonies, Community Awards program, and others as required.
- Provide high level administrative and project support across the Corporate Services team as required.
About you
- Certificate of Attainment in Business Administration or related discipline or equivalent experience.
- Demonstrated experience in meeting practices and procedures, preparation of large meeting agenda and minutes, and minute taking.
- Proven ability to touch type with advanced word processing skills, including a high level of speed and accuracy.
- Demonstrated high level of diplomacy, tact, and discretion in dealing with internal and external stakeholders.
- Available to attend Council meetings which may extend beyond usual work hours (approximately once a month)
- Knowledge of Resolve automated agenda and minutes software (preferred)
Position Description: Download - Corporate Support Officer PD here
We offer:
- Permanent full-time contract (35 hours per week)
- Flexible working arrangements.
- Salary and Conditions will be in accordance with the NSW Local Government (State) Award with an appointment in the range of $1,349 to $1,563 per week (dependent upon skills and experience).
- Partner with an organisation that is taking steps in all areas to reduce our carbon emissions and be an innovative and sustainable council.
Other benefits include:
- Annual salary reviews
- Superannuation
- Education and training support
- Flexible work hours
- Attractive salary packaging scheme.
- Employee Assistance Program (4 sessions per year)
- Fitness Passport
- Health and Wellbeing days
Location: This position is primarily based at our Mullumbimby Office; however Council can require you to work from other work sites as required for operational reasons.
Contact: Heather Sills, Manager Corporate Services (02) 6626 7171.
Closing date: 10pm (NSW time), Sunday 5th July. Late applications will not be permitted. Applications will be reviewed on a rolling basis, and shortlisted candidates will be invited to interview as applications are received. Early applications are strongly encouraged.
We believe in diversity, inclusion and equality and are committed to ensuring that our workplaces are a reflection of our community. We recognise the benefits that diversity and inclusion brings, and in turn encourage talented people from all backgrounds, abilities and identities to apply for our vacancies.
We are open to discussing flexible working arrangements and encourage our people to explore new ways of working – including part-time, job-share or working from different locations. Everyone can ask about it.
We strongly encourage applications from people with disability and will provide reasonable adjustments in our recruitment process and in the workplace. If you need an adjustment during the recruitment process, please call or email the contact person listed above, and also advise us of your preferred method of communication.
Pre-Employment Screening Process:
- Reference Checks: Referees will preferably be your current or most recent supervisor and must be able to comment directly on your abilities in a work situation. If you have any objection to this action, your concerns should be raised in your application and be discussed with the Selection Panel.
- Functional Health Assessment: If applicable, the functional health assessment evaluates your physical and functional capacity against the physical demands necessary to safely perform the job for which you have applied. Applicable roles are subject to drug and alcohol testing, please note these tests will potentially require the provision of a urine sample, and a positive test will preclude a candidate from employment with Council at that time.
- Background Screening: Background checks verify the information you have provided in your application, and where applicable, also check for relevant criminal history. Checks may also include, for example, a confirmation of your employment history, qualifications/tickets and working with children clearance.
HOW TO APPLY:
Scout Talent has released an improvement to the candidate application experience through the 'Save Application' Feature. As a candidate you can start an application and progressively update the application until they are ready to submit.
You can start an application on the go, from anywhere and return to finish your application via the automatic follow up email when you have time and the required information at hand.
You must use your own email address and not one used previously by another person that has applied for a position with Council.
Being mindful of diversity and inclusion we have provided 2 options to apply for the position.
Option 1 - Written Application
You may wish to prepare your responses in a Word document, and then COPY and PASTE into the fields below.
Step 1: Fill out our online application form below. Once you have completed all the questions, click 'Next'
Step 2: Attach your resume/CV and a cover letter (optional). Once you have attached your document/s click 'Next'.
Step 3: Please review your application and confirm everything is correct. Click 'Confirm' to send your completed application.
You will receive an email to confirm your application has been received.
Option 2 - Audio File Application
Step 1: Scroll down and review the Questions that you are required to answer.
Step 2: Record an audio file of your responses and save the file (the file must be in an MP3 format and less than 50MB). Please note that all questions with a drop box or a check box as well as the reference checks details can not be answered via audio file and must be completed below.
Step 3: Fill out the Personal Details section and the questions that can not be completed by audio file on the application form below. For all of the Questions where you are responding via audio file, type the response “audio file”. Once you have completed all the questions, click 'Next'
Step 4: Attach your resume/CV, a cover letter (optional) and your audio file. Once you have attached your documents click 'Next'.
Step 5: Please review your application and confirm everything is correct. Click 'Confirm' to send your completed application.
You will receive an email to confirm your application has been received.
