Events Facilitation Officer

About the opportunity

Be at the centre of making significant events happen smoothly across Byron Shire.

We're looking for an Events Facilitation Officer to be a key connection point between event organisers and Council, helping external events navigate Council requirements and progress from early planning through to successful delivery. Rather than delivering events, you'll coordinate and facilitate the Council side of the process, bringing together the right people, requirements and approvals to support events being delivered safely, responsibly and in accordance with Council-approved processes.

You'll work closely with event organisers, Council teams, venues, businesses and community partners, helping to coordinate requirements across areas such as approvals, traffic and transport, waste, public safety, accessibility, communications and environmental considerations.

With a particular focus on Easter 2027 planning and coordination, you'll also help identify opportunities for complementary place activation and broader community, business and visitor benefits.

If you're highly organised, confident navigating processes and great at bringing people together to achieve a shared outcome, this could be the opportunity for you!

Note: This is a 12-month term position, working part-time (21 hours per week). Possibility of extension

What you'll be doing

As a central coordination point for externally organised events, you'll:

• Guide and support event organisers in navigating relevant Council processes, requirements and responsibilities.
• Coordinate Council's internal response to events, ensuring the right teams are involved and actions, dependencies and timeframes remain on track.
• Facilitate planning meetings between event organisers, Council teams and other key stakeholders.
• Help coordinate requirements relating to approvals, Council land and facilities, traffic and transport, waste, public safety, accessibility, communications and environmental considerations.
• Monitor Council deliverables, follow up outstanding actions and escalate emerging risks, delays or competing requirements where needed.
• Build productive relationships with event organisers, venues, business groups, destination partners and community stakeholders.
• Identify opportunities for complementary place activation, wayfinding, visitor servicing, business participation and public-space improvements.
• Contribute to post-event reviews and improvements to Council's event procedures, templates and processes. 

What we look for

You'll be a natural facilitator who can confidently work between event organisers and Council, balancing great customer service with the need to ensure processes, requirements and responsibilities are clearly understood. Ideally, you'll bring:

• Qualifications and/ or demonstrated experience in event management, project management, arts and culture or a related field.
• Strong project coordination skills, with the ability to manage multiple workstreams, stakeholders, actions and deadlines.
• Experience with events in public spaces and an understanding of the approvals, compliance, risk and operational considerations involved.
• Excellent stakeholder engagement skills and the ability to build constructive relationships across different teams, organisations and community groups.
• Confidence interpreting processes and requirements and translating these into clear, practical guidance for event organisers.
• A proactive approach to identifying issues early, coordinating solutions and escalating risks when required.
• Strong written and verbal communication skills, sound judgement and excellent attention to detail.
• The ability to work independently while contributing positively within a collaborative team.
• A current Driver's License.

Highly regarded:

• Experience with local government processes and contractor management.

We offer: 

• 12-month term position, working part-time (21 hours per week). Possibility of extension.
• Salary and Conditions will be in accordance with the NSW Local Government (State) Award with an appointment in the range of $40.10 to $46.47 per hour (dependent upon skills and experience). 
• 12% Superannuation. 

Other benefits include:

• Annual salary reviews.
• Employee Assistance Program (4 sessions per year).
• Education and training support.
• Fitness Passport.
• Work with a great team who all support each other.
• Partner with an organisation that is taking steps in all areas to reduce our carbon emissions and be an innovative and sustainable council.

Location: This position is based at Mullumbimby; however, Council can require you to work from other work sites as required for operational reasons.  

Contact: Nicole Silburn - Economy & Place Coordinator. Ph: (02) 6626 7247

Closing date: 12pm (NSW time), Friday 16th October 2026. Late applications will not be permitted.

Position Description:  Download - Events Facilitation Officer PD - Here

We believe in diversity, inclusion and equality and are committed to ensuring that our workplaces are a reflection of our community. We recognise the benefits that diversity and inclusion brings, and in turn encourage talented people from all backgrounds, abilities and identities to apply for our vacancies.

We are open to discussing flexible working arrangements and encourage our people to explore new ways of working – including part-time, job-share or working from different locations. Everyone can ask about it.

We strongly encourage applications from people with disability and will provide reasonable adjustments in our recruitment process and in the workplace. If you need an adjustment during the recruitment process, please call or email the contact person listed above, and also advise us of your preferred method of communication. 

Byron Shire Council is committed to being a child safe organisation – we respect all children and their wellbeing. We will embed Child Safe Standards into our leadership, governance and culture. We will support our staff and volunteers in their responsibilities. We will strive to keep children safe from harm and abuse.

Pre-Employment Screening Process:

• Reference Checks: Referees will preferably be your current or most recent supervisor and must be able to comment directly on your abilities in a work situation. If you have any objection to this action, your concerns should be raised in your application and be discussed with the Selection Panel.
• Functional Health Assessment: If applicable, the functional health assessment evaluates your physical and functional capacity against the physical demands necessary to safely perform the job for which you have applied. Applicable roles are subject to drug and alcohol testing, please note these tests will potentially require the provision of a urine sample, and a positive test will preclude a candidate from employment with Council at that time.  
• Background Screening: Background checks verify the information you have provided in your application, and where applicable, also check for relevant criminal history. Checks may also include, for example, a confirmation of your employment history, qualifications/tickets and working with children clearance.

HOW TO APPLY:

Scout Talent has released an improvement to the candidate application experience through the 'Save Application' Feature. As a candidate you can start an application and progressively update the application until they are ready to submit.

You can start an application on the go, from anywhere and return to finish your application via the automatic follow up email when you have time and the required information at hand. 

You must use your own email address and not one used previously by another person that has applied for a position with Council.

Being mindful of diversity and inclusion we have provided 2 options to apply for the position.

Option 1 - Written Application

You may wish to prepare your responses in a Word document, and then COPY and PASTE into the fields below.  

Step 1: Fill out our online application form below. Once you have completed all the questions, click 'Next'

Step 2: Attach your resume/CV and a cover letter (optional). Once you have attached your document/s click 'Next'.

Step 3: Please review your application and confirm everything is correct. Click 'Confirm' to send your completed application.

 You will receive an email to confirm your application has been received. 

Option 2 - Audio File Application

Step 1: Scroll down and review the Questions that you are required to answer. 

Step 2: Record an audio file of your responses and save the file (the file must be in an MP3 format and less than 50MB). Please note that all questions with a drop box or a check box as well as the reference checks details can not be answered via audio file and must be completed below.

Step 3: Fill out the Personal Details section and the questions that can not be completed by audio file on the application form below. For all of the Questions where you are responding via audio file, type the response “audio file”.  Once you have completed all the questions, click 'Next'

Step 4: Attach your resume/CV, a cover letter (optional) and your audio file.  Once you have attached your documents click 'Next'.

Step 5: Please review your application and confirm everything is correct. Click 'Confirm' to send your completed application.

You will receive an email to confirm your application has been received.