Community Facilities Coordinator

Byron Shire Council is focused on partnering with our community and offers pristine beaches, diverse lifestyles, a magnificent natural environment and a subtropical climate. Stay, live and work in our community.

 About the role

• We are seeking an experienced and motivated Community Facilities Coordinator to lead our Community Facilities Unit. This newly created role will drive the planning and delivery of new management models for community halls and facilities, ensuring they are accessible, sustainable and delivering real benefit to the community.

 Key focus areas

• Lead the transition of sites from Section 355 Committees to Council management, building positive relationships with committees, hirers, volunteers and the community.
• Oversee systems and processes that support bookings, safety and risk management, financial sustainability and reporting.
• Design and implement a new volunteer program to strengthen community involvement in facilities.
• Collaborate across Council and with external partners to ensure facilities are safe, accessible, well-maintained and cost-effective.
• Manage sponsorship of community buildings, including leases, licences and service partnerships.

 What we’re looking for

• A proven leader with experience in facility, community or change management.
• Strong skills in building relationships, navigating change, and delivering services that balance financial sustainability with community benefit.
• Ability to develop and implement policies, systems and continuous improvement initiatives.

Your knowledge and experience will include:

• Knowledge of community facility operations including asset and service management, bookings, hire processes, and lease and license management.
• Understanding of local government processes and frameworks, including financial management, asset planning, service delivery requirements and compliance.
• Knowledge of WHS and risk management practices relevant to public facilities.
• Familiarity with systems and tools used for budgeting, reporting, bookings, and data-informed decision-making.
• Understanding of the political landscape, with the ability to identify and contribute to future opportunities aligned with governmental priorities.

To be successful in this role you will have: 

• Tertiary qualifications in public administration, property or facilities management, business administration or related field combined with a high level of practical experience and in-depth knowledge of work.
• Aptitude for quality and systems improvement with ability to make sound recommendations and undertake actions that are aligned with best practice, relevant legislation and/or guidelines and informed by stakeholder input in order to achieve community benefits.
• Proven experience in managing community facilities or property operations, including bookings coordination, contractor management and lease/license management.
• Demonstrated leadership and staff management skills, including supervising teams and supporting volunteers within a collaborative team culture.
• Strong interpersonal and communication skills with the ability to engage effectively with internal departments, volunteers, community groups and hall hirers.
• Experience in financial management, with a focus on managing viability of hall operations through effective strategy, budgeting, monitoring financial performance, and managing fees and charges to optimise income from community facilities.
• Knowledge of relevant legislation, compliance, risk management, and workplace health and safety practices relevant to facilities management.
• Excellent organisational skills and ability to plan and prioritise multiple projects while consistently meeting agreed timeframes and deliverables.
• Ability to analyse complex information, drive continuous improvement and adapt to change within a dynamic operational environment.
• Proficiency in using information technology and data systems to support service delivery and reporting.
• Demonstrated computer literacy, with experience in the MS Office suite of software (Word, Excel, Outlook, Publisher and PowerPoint).
• Demonstrated commitment to Work Health Safety, Equal Employment Opportunity and Cultural Diversity principles.
• Current Drivers Licence.

We offer: 

• 24 months - Term position - full-time, 35 Hours week.
• Flexible working arrangements 
• Salary and Conditions will be in accordance with the NSW Local Government (State) Award with an appointment at a salary in the range of $2,003.14 to $2,320.94 per week full time equivalent (dependent upon skills and experience). 
• Partner with an organisation that is taking steps in all areas to reduce our carbon emissions and be an innovative and sustainable council.

Other benefits include:

• Annual salary reviews 
• Superannuation 
• Education and training support
• Flexible work hours
• Attractive salary packaging scheme.
• Employee Assistance Program (4 sessions per year)
• Fitness Passport
• Health and Wellbeing days 

Location:

This position is based at Byron Bay, however Council can require you to work from other work sites as required for operational reasons.

Contact:  

Manager Social and Cultural Planning (Deb Stafford / Geeta Cheema) 02 6626 7122

Closing date:

10am (NSW time), Tuesday 30 September. Late applications will not be permitted. If shortlisted, ideally you will be available to interview 1st October. 

Position Description:  Download - Community Facilities Coordinator PD here

We believe in diversity, inclusion and equality and are committed to ensuring that our workplaces are a reflection of our community. We recognise the benefits that diversity and inclusion brings, and in turn encourage talented people from all backgrounds, abilities and identities to apply for our vacancies.

We are open to discussing flexible working arrangements and encourage our people to explore new ways of working – including part-time, job-share or working from different locations. Everyone can ask about it.

We strongly encourage applications from people with disability and will provide reasonable adjustments in our recruitment process and in the workplace. If you need an adjustment during the recruitment process, please call or email the contact person listed above, and also advise us of your preferred method of communication. 

Pre-Employment Screening Process:

• Reference Checks: Referees will preferably be your current or most recent supervisor and must be able to comment directly on your abilities in a work situation. If you have any objection to this action, your concerns should be raised in your application and be discussed with the Selection Panel.
• Functional Health Assessment: If applicable, the functional health assessment evaluates your physical and functional capacity against the physical demands necessary to safely perform the job for which you have applied. Applicable roles are subject to drug and alcohol testing, please note these tests will potentially require the provision of a urine sample, and a positive test will preclude a candidate from employment with Council at that time.  
• Background Screening: Background checks verify the information you have provided in your application, and where applicable, also check for relevant criminal history. Checks may also include, for example, a confirmation of your employment history, qualifications/tickets and working with children clearance.

HOW TO APPLY:

Scout Talent has released an improvement to the candidate application experience through the 'Save Application' Feature. As a candidate you can start an application and progressively update the application until they are ready to submit.

You can start an application on the go, from anywhere and return to finish your application via the automatic follow up email when you have time and the required information at hand. 

You must use your own email address and not one used previously by another person that has applied for a position with Council.

Being mindful of diversity and inclusion we have provided 2 options to apply for the position.

Option 1 - Written Application

You may wish to prepare your responses in a Word document, and then COPY and PASTE into the fields below.  

Step 1: Fill out our online application form below. Once you have completed all the questions, click 'Next'

Step 2: Attach your resume/CV and a cover letter (optional). Once you have attached your document/s click 'Next'.

Step 3: Please review your application and confirm everything is correct. Click 'Confirm' to send your completed application.

 You will receive an email to confirm your application has been received. 

Option 2 - Audio File Application

Step 1: Scroll down and review the Questions that you are required to answer. 

Step 2: Record an audio file of your responses and save the file (the file must be in an MP3 format and less than 50MB). Please note that all questions with a drop box or a check box as well as the reference checks details can not be answered via audio file and must be completed below.

Step 3: Fill out the Personal Details section and the questions that can not be completed by audio file on the application form below. For all of the Questions where you are responding via audio file, type the response “audio file”.  Once you have completed all the questions, click 'Next'

Step 4: Attach your resume/CV, a cover letter (optional) and your audio file.  Once you have attached your documents click 'Next'.

Step 5: Please review your application and confirm everything is correct. Click 'Confirm' to send your completed application.

You will receive an email to confirm your application has been received.